Exploring Closed Captions in Teams – Everything You Need to Know!

Closed captions are becoming an integral part of online content. With the advent of remote work, communication is no longer limited by geographic boundaries. It has led to a diversification of content creation, and closed captions have emerged as a powerful tool to make the content more accessible and inclusive. In this article, we’ll explore what are closed captions and how you can use them in Teams.

Closed captions, also known as subtitles, are textual representations of speech and other audio elements. They are synchronized with the video content and often displayed at the bottom of the screen. Closed captions not only aid people with hearing disabilities but also improve accessibility for people with different language abilities, noisy environments, or simply those who want to watch a video without turning on the sound.

In Teams, closed captions enable clear communication and ensure that everyone is on the same page. They are particularly beneficial for people with hearing disabilities who rely on visual information to comprehend conversations. Closed captions can also help non-native speakers to overcome language barriers and onboard them in the team’s discussions.

Teams offers built-in support for closed captions through its live captioning feature. You can use live captions during meetings and group calls to transcribe spoken words into written text. With live captions, everyone can follow the conversation, even if they are unable to hear or understand the speaker due to any reason.

To enable closed captions in Teams, click on the “…” during a meeting or a group call. Then, select “Turn on live captions (preview)” to activate live captions. The captions will automatically appear at the bottom of the screen. You can also customize the caption’s font size, color, and style according to your preference.

Moreover, Teams also allows you to record the meetings and calls along with the captions. The recorded sessions can be made available later to people who were unable to attend the call or want to revisit the discussions. The captions will appear in the recording as well, making it easier for people with hearing disabilities or language barriers to access the content.

In conclusion, closed captions are a powerful tool to improve accessibility and inclusivity in online content. In Teams, you can use live captions and recording features to enable closed captions and make your communication more effective. Closed captions not only facilitate people with disabilities but also enhance the overall user experience. By enabling closed captions, you can ensure that everyone is on board and the team functions coherently.

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