How to Insert YouTube Videos in PowerPoint: Easy Steps

Insert YouTube Videos in PowerPoint: The Ultimate Guide for Content Creators

PowerPoint is one of the most widely-used presentation software in the world, with millions of people relying on it to create and deliver compelling presentations. However, sometimes the inclusion of multimedia is necessary to bring more life into your presentation. Enter YouTube videos.

YouTube is the largest video-sharing platform that houses millions of videos. It plays a very crucial role in our digital world because you can quite literally find a video on anything. Which means that most of the times, the exact video you need is available on YouTube, and wouldn’t it be great if you can embed that video into PowerPoint? Well, that’s exactly what you’re going to learn how to do in this guide.

In this blog post, we will go through all the necessary steps to insert YouTube videos into a PowerPoint presentation. We’ll cover:

1. Find the YouTube Video You Want to Add
2. Download YouTube Video (optional)
3. Insert a YouTube Video Directly into PowerPoint
4. Insert a Downloaded YouTube Video into PowerPoint
5. Edit the YouTube Video in PowerPoint
6. Troubleshooting Tips

So, let’s begin!

1. Find the YouTube Video You Want to Add

Before you can add a YouTube video to your presentation, you need to find it. The easiest and most straightforward way to do this is to navigate to YouTube and use the search bar to find the video you want. You can also use a reliable third-party tool like to download the video directly.

Once you have located the video, copy the URL link of the YouTube video from the address bar. Keep in mind that the video you use must have a Share button.

2. Download YouTube Video (optional)

If you do not have access to the internet when you present or simply don’t want to rely on an internet connection, then considering Downloading the video is an option. To download a YouTube video, you will need a third-party downloader such as 4K Video Downloader, VidMate, or iTubeGo. Copy the YouTube video URL and then paste the URL to the third-party downloader.

3. Insert a YouTube Video Directly into PowerPoint

Now that you have found or downloaded the desired YouTube video, it’s time to insert it into PowerPoint. Follow these instructions to add the video directly to your presentation:

1. In PowerPoint, navigate to the slide where you want to insert the video.
2. Click on the “Insert” tab, and select “Video” from the media group.
3. Select “Online Video…”
4. Paste the copied YouTube video link that you found or copied in step 1.
5. Click “Insert” and the video will be added to your presentation.

Remember that you’ll need an Internet connection to play This video during your presentation.

4. Insert a Downloaded YouTube Video into PowerPoint

If you followed Step 2 and Downloaded the YouTube video directly, you’ll need to insert the downloaded video into your presentation instead of adding it from YouTube. Here’s how:

1. Navigate to the slide where you want to insert the video.
2. Click on the “Insert” tab, and select “Video” from the media group.
3. Select “Video on My PC…”
4. Choose the downloaded YouTube video from your files and click “Insert.”
5. The downloaded video will be added to your presentation.

5. Edit the YouTube Video in PowerPoint

After adding the YouTube video, you may want to edit it to fit your presentation better. These options are available:

1. Resize and Re-position the Video – Drag the video to move its position or use the resize handles to increase or decrease the size of the video.

2. Add a Play Button – You can include a thumbnail of the video in your presentation and add it to the video to play instead of showing the regular video player. To do this, go to the Insert Tab > Shapes > and select the shape you’d like to use as your play button. After creating the shape, right-click the shape > “Hyperlink” > “Link to”, and then, in the “Link to” drop-down menu, select the option “Place in this document.” Select the slide that contains your YouTube video and confirm.

3. Set Video Start and End Times – You can also customize when the video starts and ends playing by using PowerPoint’s trimming feature. To use trimming, click on the video and select the “Playback” tab. Then click “Trim Video” and set the start and end times of the clip.

4. Add Audio to the Video – Another way of making your presentation interesting is to add a soundtrack to the video. To do this, Click on the video and select the “Playback” tab. Then Click “Audio” and selecting the audio file that you want to play with the selected video.

5. Change the Video Format – If you have downloaded the video and want to change the format, use an online conversion tool or obtain video converting software.

6. Troubleshooting Tips

If you encounter issues while trying to add or play a YouTube video in PowerPoint, it’s generally due to one of the following issues:

1. Incorrect Link – Make sure that you have copied the correct video link from YouTube.
2. Internet Connection – There won’t be able to play YouTube videos unless you have an active internet connection.
3. Security Restrictions – Certain security restrictions put in place by your organization or computer might prevent the video from playing. In this case, you should talk to your IT department to rectify the problem.

Once you troubleshoot the issues, try to play the video again, and it should work just fine.


As you can see, adding a YouTube video to your PowerPoint presentation isn’t difficult. The process is relatively straightforward, and once you have it down, you’ll be able to enhance your presentations with multimedia like a pro.

Keep these tips in mind, and you’ll be well on your way to delivering engaging and interactive presentations that keep your audience tuned in!

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