Easy Steps for Adding Subtitles to Your Videos

Adding subtitles to your video can be vital to increase accessibility and engagement. Plus, subtitles can help your video content reach a wider audience, especially those who speak different languages or have hearing impairments. In this article, we’ll guide you through the process of adding subtitles to your video.

Step 1: Choosing Your Subtitle Style (Typeface, Color, and Background)

Before you start adding subtitles to your video, you must decide on the style of your subtitles. This includes the typeface, color, and background. Your subtitle settings should match your brand or the overall tone of your video content.

Choose a readable and clear typeface that’s easy to recognize. Avoid using fancy or complicated fonts that may be difficult for viewers to read. Ideally, subtitles should be around 30-40 pixels in size and not take up too much space on the video itself.

Similarly, the color of the subtitle text should contrast with the background, making them easier to read. Black or white subtitles are commonly used, but you may choose another color that reflects your brand.

Finally, choose a background for your subtitles. A semi-transparent background can help increase legibility. You want the background to be subtle and not too distracting so that it doesn’t take away from the on-screen visuals.

Step 2: Transcribe Your Video’s Audio Content

The next step in adding subtitles to your video is transcribing the audio content. You can transcribe it yourself or use one of the many available software services that offer transcription services. Make sure to proofread the transcription before applying it to the video.

Some common transcription software tools to use include Sonix, Temi, Descript, and others.

In addition to transcription, take note of the timing of the different parts of the audio. This will make it easier to add the subtitles later in sync with the audio.

Step 3: Add Subtitles

Now that you have transcribed your audio content and decided on the subtitle style, you can start adding subtitles to your video. There are different ways to do this, depending on the software platform you’re using. We’ll cover some popular platforms below.

Adding Subtitles to YouTube Videos

If you’re adding subtitles to a YouTube video, you can easily upload your subtitle file. First, make sure to activate the “Subtitles/CC” feature in the video settings. Then, upload your subtitle file in SRT, VTT, or SSA format.

Additionally, you can use YouTube’s automatic subtitle feature. However, keep in mind that the automatic subtitles may not always be accurate, and you’ll still need to edit them manually.

Adding Subtitles to Vimeo Videos

For Vimeo videos, you can upload your .srt file directly by going to the “Subtitles” option in the video settings. Vimeo also offers an auto-captioning feature which you can use as a starting point for your subtitles.

Adding Subtitles to Adobe Premiere Pro Videos

For video creators using Adobe Premiere Pro, you can add subtitles by importing your .srt file to the program. You’ll then need to drag and drop the subtitle file to the text box on the video timeline.

Adding Subtitles to Final Cut Pro Videos

Similarly, for those using Final Cut Pro, adding subtitles is also easy. First, create a new title, then copy and paste your subtitle text into the title. Finally, adjust the font, size, color, and position of the subtitle as needed.

Step 4: Review and Edit Your Subtitles

After adding your subtitles, it’s crucial to review and edit them. Make sure the subtitle timings match the audio and are correctly synced. Also, double-check for spelling and grammar errors.

It’s helpful to have a second pair of eyes review your subtitles as well. If you’re on a budget, you can hire a freelancer or ask a friend to help with the editing process.

Step 5: Export and Upload Your Video

Once you have reviewed and edited your subtitles, you’re ready to export and upload your video. Make sure to choose the correct export settings and video format for your intended audience and distribution channels.


Adding subtitles to your video content can be simple, but it’s a process that takes time and attention to detail. It’s crucial to choose a subtitle style that complements your brand or video content, transcribe your audio content accurately, and review and edit your subtitles before exporting your final video.

When done correctly, adding subtitles can increase engagement, accessibility, and help your video content reach a wider audience. Don’t overlook this critical aspect of video creation and take the time to add subtitles to your video content.

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