Zoom Breakout Rooms: Effective Closed Captioning?

As the world is transitioning to remote work and online classes, video conferencing software such as Zoom is becoming an irreplaceable tool for educators and content creators. While Zoom’s standard closed captioning feature has been around for some time now, many Zoom users wonder whether closed captioning works in breakout rooms. In this article, we will explore the key aspects of closed captioning in Zoom breakout rooms and provide you with all the necessary information on how to make it work effectively.

What is Closed Captioning?

Closed captioning is a process of displaying text on the screen that represents spoken words and other audio information in a video format. Closed captions are highly beneficial for people with hearing disabilities, second language learners, and anyone who wants to watch a video silently without disturbing others.

Closed captioning can be synchronized with video and other multimedia content to give a comprehensive and integrated experience to users.

Does Closed Captioning Work in Zoom Breakout Rooms?

Yes, Zoom’s closed captioning feature works in breakout rooms. However, there are a few things you should consider to ensure that it works effectively.

To enable closed captioning in Zoom breakout rooms, you need to activate the feature before the meeting starts. You can do that by either enabling it in the Zoom settings or during the meeting by clicking the “Closed Caption” button and selecting the “Enable Auto-Transcription” option.

Once you have enabled the closed captioning feature, Zoom will generate captions for the breakout rooms as well. However, you need to assign a captioner for each breakout room to ensure that captions are accurate and relevant to the discussion in that particular room.

Note that Zoom’s closed captioning feature uses automatic speech recognition technology, which means that accuracy and reliability can vary depending on factors such as accent, speech clarity, and background noise levels. Therefore, it is advisable to use a professional transcription service to create accurate captions for important meetings, webinars, or other events.

How to Assign a Captioner in Zoom Breakout Rooms?

To assign a captioner in Zoom breakout rooms, follow these simple steps:

1. Click on the “Breakout Rooms” icon at the bottom of the Zoom window.
2. Select the number of breakout rooms you want to create, and click on “Create Breakout Rooms.”
3. Once the breakout rooms are created, click on “Assign” for the breakout room you want to assign a captioner to.
4. Select the “Assign” option for the “Captioner” field and enter the captioner’s name or email address.
5. Click “Save.”

Repeat the same process for other breakout rooms if you have more than one.

Tips for Effective Closed Captioning in Zoom Breakout Rooms

Here are some useful tips that can help you to ensure effective closed captioning in Zoom breakout rooms:

1. Test the captioning feature and audio quality before the meeting to ensure everything is working correctly.
2. Assign a dedicated captioner for each breakout room.
3. Use a professional transcription service for important meetings or events.
4. Encourage participants to speak clearly and avoid speaking over each other.
5. Limit background noise as much as possible.
6. Avoid using complex language or jargon, which can be difficult for speech recognition technology to understand.
7. Ensure that the captioner has a comfortable and quiet workspace to operate from.
8. Provide guidelines and training to your captioners to ensure consistent and accurate captions.


Closed captioning in Zoom breakout rooms can be highly beneficial for content creators and educators who want to provide accessible and inclusive content to their audience. However, enabling this feature requires some planning and preparation to ensure it works effectively.

By following the tips provided in this article and using a professional transcription service, you can create accurate and relevant captions for your Zoom breakout rooms, which will enhance the experience for all participants and improve accessibility for everyone, regardless of their language or hearing abilities.

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